The name of this
corporation is MARINE EXCHANGE OF THE SAN FRANCISCO BAY REGION.
Article II General Purposes
This corporation is formed for the purpose of encouraging, extending
and promoting marine transportation; providing a medium for the exchange
of ideas among those engaged in marine transportation; gathering and
disseminating such information as the membership may desire to aid them
in the conduct of their affairs; and encouraging an intellectual contact
between Americans and other nationals interested in marine transportation.
Article III Non-Profit Corporation
This corporation shall be a non-profit corporation which shall not contemplate
the distribution of gain, profit, or dividends to its members.
Article IV Principal Office
The principal office of this corporation shall be in the City and County
of San Francisco, State of California.
Article V Directors
The number of directors of this corporation elected by vote of the membership
shall be fifteen (15), and in addition, the immediate past-President,
whose term as a Director is otherwise expiring, shall be designated an
ex- officio member of the Board of Directors for a term of the fiscal
year following the year in which he served as President and officers
otherwise not directors shall serve as ex-officio directors for the periods
in which they serve as corporate officers.
Article VI Amendment of Articles
The Articles of Incorporation may be amended by the vote or written
consent of two-thirds of the members in good standing.
By-Laws
Article I Offices
Section 1.
The principal office of the corporation shall be located in the City
and County of San Francisco, State of California. The Board of Directors
is hereby granted full power and authority to change the principal office
location.
Section 2.
Branch or subordinate offices may at any time be established by the
Board of Directors at any place or places where the corporation is qualified
to act.
Article II Membership
Section 1.
Membership in this corporation shall consist of three classes, namely,
individual and firm and honorary.
Section 2.
Any individual or firm (which shall include non-profit corporations,
public bodies and agencies, partnerships, or unincorporated organizations)
directly or indirectly interested in or connected with marine transportation
shall be eligible for a full membership upon approval of the Board of
Directors.
Section 3.
All applications for membership in this corporation shall be made in
writing and filed with the Executive Director who shall present the applications
at the next meeting of the Board of Directors of this corporation.
Article III Dues and Contributions
Section 1.
There shall be no admission or initiation fee for membership in this
corporation.
Section 2.
The dues to be paid by members shall be set by the Board of Directors.
Section 3.
Membership provided herein shall not affect nor be affected by the right
of this corporation to collect a service charge from individuals, firms
or others receiving special service or information from the corporation.
Such service charges shall be in addition to membership dues.
Article IV Resignation of Members
Members may resign from the corporation by paying into the corporation
all moneys due to the corporation and filing with the Executive Director
a notice in writing of their intention so to resign.
Article V Representation
Members of the Exchange in good standing shall be entitled to representation
and vote at all regular meetings of the corporation. No individual
member shall cast more than one ballot in an election of Directors
and firm
memberships shall be considered to be five individual memberships
and firm members may cast a maximum of five ballots. Honorary members
shall not be required to pay annual dues nor will they be entitled
to voting
privileges.
Article VI Meetings of the Members
Section 1.
The members of this corporation shall hold their general meetings
at such places and at such times as may be designated by the Board
of Directors
as used in this Article IV, the term “members” shall refer to a firm
member or firm memberships.
Section 2.
An annual meeting of the members of this corporation shall be held
at such time and place as may be designated by the Board of Directors,
with
at least two weeks’ notice thereof to be given to each member in
good standing.
Section 3.
Special meetings of the members of this corporation, or of any special
groups represented by any part of the membership of this corporation,
may be called at any time by the President, and shall be called by him
upon the written request of five or more members of the corporation.
At least 24 hours notice shall be given to members or affected groups.
Section 4.
At any general meeting of the members, twenty members shall constitute
a quorum. At any meeting of special groups represented by any part of
the membership, those present shall constitute a quorum. At any meeting
of a committee, a majority of the members of the committee shall constitute
a quorum.
Article VII Board of Directors
Section 1.
Except as otherwise provided by the Articles of Incorporation and these
By-Laws, the administration of this corporation shall be vested in the
Board of Directors, composed of fifteen members and the past President
if serving as provided for in Article V of the Articles of Incorporation,
who shall serve without compensation.
Section 2.
Fifteen members of the Board of Directors shall be elected from among
the individual members, and the individuals representing the firm members
of the corporation. The members of the Board of Directors shall be elected
for a term of three years. Five members shall be elected at each annual
election. Directors may serve for only one term at a time and are to
be considered ineligible to immediately succeed themselves to membership
on the Board of Directors except for the immediate past President, as
provided for in Article V of the Articles of Incorporation, and except
for a Director who has been elected by the Board of Directors to fill
a vacancy on the Board pursuant to Section 4 of this Article VII. However,
a Director may again be elected to membership on the Board of Directors.
If any Director shall on four successive occasions fail to attend a regular
monthly meeting without having advised the President or the Executive
Director prior to such meeting that he will not be in attendance, the
term of such Director shall automatically terminate on the fourth such
occasion, and the vacancy thereby created shall be filled in the manner
provided for in Section 4 of this Article VII.
Section 3.
Members of the Board of Directors shall be elected by the members as
follows: The President shall select a Nomination and Election Commission
of at least three members whose duty it shall be to examine the rolls
and place the names of members in good standing in nomination for the
Board of Directors. The number or names placed in nomination by such
Commission shall not be fewer than the number of vacancies to be filled
nor greater than twice the number of vacancies to be filled. These nominees
should represent generally, the interests, activities and pursuits of
the membership, with due consideration given by the Commission to assuring
and continuing such balanced representation by the full Board of Directors.
Their names shall be printed upon ballots, indicating the representation,
affiliation or title of the candidates, and a copy sent to each member
in good standing, together with an addressed envelope for return. Ballots
shall be mailed out to the members not later than May 15th of each year
for return by June 1st and announcement of the results shall be made
at the regular June meeting of the Board of Directors. The ballots shall
bear all necessary data respecting the election as may be determined
by the Commission. The candidates receiving the greatest number of votes
for the number of directors to be elected shall be announced; and they
shall be declared to be elected to the Board of Directors for the ensuing
three year term.
Section 4.
If a vacancy occurs on the Board of Directors, it shall be filled by
a majority vote of the Board of Directors present at a special meeting
called for that purpose, or at any regular meeting of the Board of Directors.
Section 5.
At the regular June meeting following announcement of the results of
the election of new Directors, the Board of Directors shall organize
and elect officers for the corporation for the fiscal year, and in such
election shall give consideration to nominations of officers by the Nomination
and Election Commission appointed by the President pursuant to Section
3 of this Article VII.
Section 6.
With the advice and consent of the Executive Committee, the President
shall appoint such committees, and officers and members thereof, as are
required to accomplish the policies and programs approved by the Board.
Section 7. The Board of Directors is responsible for the operation of
the corporation and everything incidental thereto, including control
of all employees, fixing the value of services rendered, etc.
Article VIII Meetings of the Board of Directors
Section 1.
A regular meeting of the Board of Directors shall be held quarterly
and on such day and at such place as the Board shall designate.
Section 2.
Special meetings of the Board of Directors may be called by the President
and shall be called by him upon the demand of three or more members of
the Board of Directors.
Section 3.
Eight members of the Board of Directors shall constitute a quorum for
the transaction of business.
Section 4.
It shall require the affirmative vote of eight members of the Board
of Directors to make any appropriation of money, except to pay the necessary
general expenses of the corporation.
Article IX Officers of the Corporation
The officers of the corporation shall be a President, three Vice Presidents
and a Treasurer, who shall be elected by the Board of Directors and shall
serve one year, commencing July 1, /or until their respective successors
are elected. The officers who are not otherwise duly elected members
of the Board of Directors shall be ex-officio members during the term
of their office as provided in the Articles of Incorporation.
Article X Duties of Officers
Section 1.
The President shall preside at all meetings of the corporation and of
the Board of Directors. Prior to taking office he shall have served at
least one year as a member of the Board of Directors. He shall be a member
ex-officio of all regular and special committees and shall perform such
other duties as are customary to his office.
Section 2.
The Vice Presidents shall, in order of their designation by the Board
of Directors, perform the duties of the President in the event of his
temporary disability or absence and such other duties as may be assigned
to them by the Board of Directors. In the event of the death, permanent
disability or resignation of the President or any Vice President, the
vacancy shall be filled by the Board of Directors at a regular meeting
or one called especially for this purpose.
Section 3.
The Treasurer shall review the finances of the corporation and make
a written report each month of such finances to the Board of Directors.
An annual review shall be made by competent authority, approved by the
Board of Directors.
Section 4.
The Executive Director shall be appointed by the Board of Directors.
The Executive Director shall perform the duties assigned by the Board
of Directors and, in the absence of an express assignment, by the President.
The Executive Director shall be primarily responsible to the President
for assuring the policies and programs of the Board are carried out.
The Executive Director shall have charge of arrangements for all regular
meetings of the corporation, of the membership and other records of the
corporation, and shall also serve as Corporate Secretary and keep minutes
of all meetings of the members and of the Board of Directors. The Executive
Director shall attend all meetings of the members and of the Board of
Directors
Article XI Indemnification of Directors, Officers and Employees
The directors, officers and employees of this corporation, upon written
request, shall be entitled to indemnification by this corporation in
the event the director, officer or employee is named, or is threatened
to be named, as a party to a proceeding, to the full extent authorized
under, and with the same limitations provided by, California Corporations
Code Section 5238.
Article XII Order of Business
Roberts Rules of Order shall guide proceedings at all meetings not otherwise
provided for in these By-Laws or by the rules of the Board of Directors.
Article XIII Budget and Reserve Funds
Section 1.
Annually, at the first meeting of the Board of Directors each fiscal
year a budget for the ensuing fiscal year commencing July I shall be
presented by the officers of the corporation for consideration and approval
of the Board of Directors. Funds exceeding requirements for budgeted
current expenses shall be credited to a reserve fund. The adopted budget
is to be reviewed monthly by the Treasurer and a report made thereon
at the immediately following meeting of the Board of Directors.
Article XIV Amendment of By-Laws
These By-Laws; may be amended by two-thirds vote of
the Directors.
