Marine Exchange of the San Francisco Bay Region

Community Job Opportunities

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Job Description and Duties
Under the general supervision of the Marine Safety Supervisor and the leadership of the Marine Safety Specialist II, incumbent provides marine facility and maritime expertise in the more complex on-going functions in support of the California State Lands Commission’s marine pollution prevention programs.

Monitor the oil transfer operations at onshore and offshore marine facilities. Verify that rules and regulations are compiled with and that equipment utilized is in operable condition and meets all safety requirements. Monitor the activities of personnel during the transfer evolution from hook-up to disconnect to ensure proper training. Know and understand the regulations under the California Code of Regulations and Code of Federal Regulations and how they pertain to facilities and vessels and be able to explain those regulations to terminal personnel and Marine Safety Inspectors undergoing training. Review vessel and facility documents and written transfer procedures for compliance with applicable regulations. Conduct initial oil spill inquiries and submit applicable reports. Act as liaison between State Lands Commission, Marine Environmental Protection Division, the facility, and vessel and barge company personnel who transfer petroleum products.

Inspect vessels of various types for compliance with the requirements of the California Marine Invasive Species Program. Know and understand the ballast water and biofouling management requirements under the Public Resources Code and the California Code of Regulations. Verify that shipboard ballast water and biofouling management records are maintained as required and that reporting requirements are complied with by the vessel’s crew. Map latitude and longitude coordinates on charts or using electronic tools to assess compliance with ballast water management requirements. Collect and conduct preliminary analysis of samples of ballast water using a refractometer and estimate levels of biofouling at the vessel’s waterline.

Gather statistical information for MEPD databases entry and retrieval ensuring good quality control practices are adhered to in the processes.

Must be part of the DMV Employer Pull Notice (EPN) Program (SAM Section 0751) and have a valid CA driver’s license.

Working Conditions
Travel to work sites by operating state vehicles.
Must be willing to work rotating shifts, which include nights and weekends.
Occasional overnight travel to locations within the field office area of operations.
Self-dispatch to various job locations.
Work inside and outside in varying temperature.
Perform moderate climbing and lifting.
May also be required to climb a pilot ladder while performing offshore inspections.

 

Job Description and Duties
Under direction of the Marine Environmental Protection Division (MEPD) Chief, the incumbent oversees the daily operations of the Southern California Field Office (SCFO) to ensure that all program policies and regulations are being properly implemented. The Field Office Supervisor (FOS) handles personnel issues, e.g., exams, interviews and hiring, performance evaluations, personal conflicts, counseling, and training and development. Additionally, the FOS will oversee all administrative aspects of the Field Office.

Southern California Field Office Supervisor Responsibilities:
Ensure that program policies and procedures are being properly implemented; coordinate field personnel; track vessels for oil transfer monitoring; complete paperwork on time and accurately. Oversee SCFO programs and activities, including: oil transfer monitoring, marine invasive species program vessel inspections, annual and spot inspections at marine oil terminals and marine facilities, pipeline testing inspections, operations manual and training and certification plan reviews and approvals, and oil spill inquiries. Occasional visits to marine oil terminals and facilities using a State vehicle. Assess the progress and effectiveness of MEPD pollution prevention programs by tracking inspection percentages and workload completion.

Oversight of SCFO Administrative Functions:
Conduct annual performance reviews for each employee under direct supervision; develop and discuss Individual Development Plans for each employee; create and update duty statements for staff as needed; review and approve absence or leave requests; review and approve time sheets. Decision-making on personnel matters, counseling, and conflict resolution; coordinate with Human Resources Office on matters related to hiring, training, and staff development. Assist in the development of exams by creating exam questions, establishing rating criteria, and being a Subject Matter Expert.

Assist other Commission Divisions and MEPD Branches
Provide input, as requested, for development of MEPD regulations, strategic plans, program goals and metrics, and correspondence. Coordinate with other MEPD branches as needed: e.g., assist Engineering Branch with audits of marine oil terminals, mooring assessments, structural and electrical engineering inspections, Marine Oil Terminal Engineering and Maintenance Standards (MOTEMS) audits, and marine oil terminal repair and rehabilitation projects. Provide support for the Marine Invasive Species Program. Provide input to the Commission’s Division of Environmental Planning and Management (DEPM) regarding state lease provisions, environmental reviews, and mitigation measures.

Interaction with other Agencies
Meet with representatives of the regulated community, as well a federal, state, and local governmental agencies. Conduct, attend, and participate in external meetings and working groups, Harbor Safety Committee meetings, technical advisory groups, and ad hoc meetings with personnel from the U.S. Coast Guard, State Fire Marshal, Office of Oil Spill Prevention & Response, Local Fire Departments, and other county and city agencies.

 

Full-time, non-exempt, overtime, auto reimbursement, paid mileage, benefit package and more!

Location(s): Seattle, WA

Apply for Boarding Agent using this link.

Under the direction of the Port & Operations Manager, the Boarding Agent is responsible for the coordination of all agency, husbandry, and administrative functions associated with individual vessel calls assigned to the Port Office.

• Board vessels in Port on a daily basis
• Assist Port / Operations Manager with planning and assigning weekly vessel rotation
• Assist Port / Operations Manager with billing procedures
• Assist Port / Operations Manager with follow-up and completion of pro forma requests
• Respond to all principal/customer inquiries in line with Corporate Operations Manual Policies or Principal Governing Working Instructions
• Assist in the preparation of estimates of port costs
• Established and maintain the marine vessel file ensuring documentation is prepared in an accurate and timely fashion
• Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
• Communicate daily with principals/customers, marine vessel’s Master, Port Authority, Terminals and appropriate government authorities
• Procure outside services at the direction of the Port / Operations Manager for assigned marine vessels
• Exercise high quality vendor service management and cost control
• Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
• Perform other related duties at the discretion of Port Operations Manager or other member of management team

Qualifications
• High School diploma or equivalency
• Some college courses in business management helpful
• Previous experience in the marine agency field helpful but not required
• Verifiable excellent customer services abilities
• Able to enter, generate and retrieve information using a computer
• Experience with Microsoft Office Suite
• Strong communication skills, with groups and in individual interactions to solve problems
• Must be able to lift 50 pounds
• Must have a valid driver’s license and an acceptable motor vehicle record (MVR)
• Must be able to obtain a Transportation Workers Identification Card (TWIC)
• Must have reliable transportation
• Must be able to provide and maintain automobile insurance according to state laws
• Must be available to work a flexible schedule based on business needs, including days, nights, weekends and some holidays with travel to and from the marine vessel while in Port
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

 

Marine Spill Response Corporation is a not-for-profit, U.S. Coast Guard Classified Oil Spill Removal Organization. MSRC was formed in 1990 to offer oil spill response services and mitigate damage to the environment. MSRC offers a full range of oil spill response capabilities intended to help meet the planning criteria of the Oil Pollution Act of 1990.

MSRC is offering an excellent opportunity for a Maintenance Responder with marine experience who is ready to start their career with the leader in the oil spill response industry. We are seeking a qualified individual who can perform preventative and corrective maintenance on response equipment and provide support in all phases of oil spill response equipment operation, deployment, retrieval, cleaning and storage. MSRC offers excellent benefits including medical, dental, and optical insurance plans as well as a matching 401k. This position is based in Richmond, CA with an opportunity to travel.

Requirements of the position
• High School Diploma, GED or equivalent.
• A valid driver’s license.
• Ability to operate industrial equipment safely.
• Employment is contingent upon a successful background check including drug screen and pre-hire medical exam.
• Must meet all work eligibility requirements.
• Candidates must be able to obtain a TWIC card, Passport, and complete the 40-hour HAZWOPER training.

Responsibilities
• Must have strong hands on experience with vessel maintenance.
• Must be familiar with basic hydraulics and AC/DC power distribution systems.
• Must be able to troubleshoot and complete basic repairs of small diesel and gas engines.
• Must possess basic Stick/MIG welding, and fabrication skills.
• Conducts preventative and corrective maintenance on all equipment.
• Familiarity with USCG vessel inspection process is a plus.
• Applicable technical trade school is a plus.
• Assist in various types of oil spill clean-up activities as needed.
• Deploying, retrieval, and processing of boom and sorbent materials.
• Ability to operate equipment in accordance with all policies, regulations, and procedures to ensure safe and productive work experiences.
• Complete and submit (manually and electronically) appropriate paper work and reports properly and timely as required including; time records, maintenance, and safety reports.
• Availability to report to assigned work site location within a 2-hour recall notice and work 14 days or more in the case of an oil spill.
• Because of the emergency response and operational nature of the position, a continuing condition of employment is that the applicant/candidate acknowledges and agrees to be on-call 24 hours a day, 7 days a week, 365 days a year and on occasion will require work during weekends and holidays.
• Work effectively in team environment and provide support and assistance.
• Perform other duties as assigned.

Physical Requirements
• Requires standing, and lifting up to 45 lbs.
• Requires the ability to wear personnel protective equipment as prescribed by posted signs and written instruction.
• Able to work in various temperatures both indoors and outdoors and in all weather conditions including heat, cold, rain or dry environments.
• Ability to perform work in various sea conditions, under all environmental conditions, often wet/oily decks.
• Internal Applicants:

Join the largest, dedicated oil spill and emergency response company in the United States and, work with some of the best people and technology in the world!

 

Location(s): Vancouver, WA / Portland, OR

Apply for Operations Coordinator using this link.

General Summary of Job Duties:
Under the direction of the Operations Manager, the Operations Coordinator is responsible for the coordination of daily operations; confirm appointments, quote services needed and administrative functions associated with individual vessel calls to assigned Port. Operations Coordinator is to work closely with the Operation Manager as well as Marine Agents in regards to accurate updates/stowage plans. Involved in the office administrative decisions including processes of hiring, promotions, disciplinary actions and let go procedures for the marine agents and some office personnel.

Essential Job Functions
• Board vessels in Port
• Coordination of vessel movements including communications with terminal, pilots, tugs, line handlers and US Government officials
• Communications with customers regarding their vessel and cargo movements
• Arrangement of vessel services, deliveries and crew matters
• Preparation of documents including both commercial and government requirements
• Ensuring that vessel files are completed in a timely manner including administration and accounting functions
• Participating in training courses or sessions as provided
• Assist with planning and assigning weekly vessel rotation
• Assist with billing procedures
• Assist with follow-up and completion of pro forma requests
• Respond to all principal/customer inquiries in line with Corporate Operations Manual Policies or Principal Governing Working Instructions
• Prepare/transmit estimates of port costs
• Established and maintain marine vessel file insuring documentation is prepared in an accurate and timely fashion
• Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
• Communicate daily with principals/customers, marine vessel’s Master, Port Authority, and appropriate government authorities
• Procure operation, agency, and administrative services for assigned marine vessels
• Exercise high quality vendor service management and cost control
• Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
• Perform other related duties assigned by Port Manager and / or upper Mgt

Requirements:
• High school diploma or GED required
• Bachelors / Associates Degree or related Maritime degree highly preferred
• Five – seven (5-7) years’ experience as a Vessel Boarding Agent or related
• Strong managerial experience required
• Strong intrapersonal skills with the ability to work on a team / strong communication skills (verbal and written)
• Analytical and problem solving skills
• Self-motivated with the ability to multi-task
• Motivated and willing to learn. Eager to participate in training and open to advancement within the company
• Proficiency with Microsoft suite including the ability to manage high volumes of email
• Ability to board vessels, climb ladders and/or stairs
• Must have valid driver’s license with acceptable driving record (MVR)
• Bi-lingual skills – fluency to read, write and speak another language is a plus
• Transportation Workers Identification Card (TWIC) highly preferred and / or must be able to obtain a TWIC within 30 days of employment
• Must have reliable transportation
• Must be available to work a flexible schedule based on business needs, including days, nights, weekends and some holidays.
• Comfortable with working long, irregular hours and able to adapt to fluid ship port schedules engaged in 24/7/365 port operations
• Must be able to lift 50 pounds
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

Working Conditions:
General office setting, typically the employee may sit comfortably to perform the work, usually at a computer terminal – with short breaks or lunch period. At times, there may be periods of extensive walking, lifting, climbing, bending, stooping, reaching above shoulder level, standing; carrying of light items such as papers, books or packages of up to 25 – 50 pounds. Should be able to hear and speak clearly using phone/headset to communicate with customers; be able to navigate, view and enter information into the computer.

• Job also involves frequent and extensive walking, lifting, climbing, stooping, bending, and jumping.
• Frequent walking and standing
• Frequent climbing (gangway) up to heights of six feet or more
• Occasional exposure to outside weather conditions
• Frequent and proper lifting of up to 50 pounds
• Travel between ports

Incumbent will be required to make numerous trips to the marine vessel during its time in port to handle any issues relevant to the efficient arrival and departure of the vessel.

 

We are currently accepting applications for a vessel manager position in both our San Francisco Bay Area, and Sacramento/Stockton offices.

1. VESSEL MANAGER – SAN FRANCISCO BAY AND/OR STOCKTON/SACRAMENTO, CA

PURPOSE OF JOB: The Vessel Manager is the main point of contact with the vessel’s Principal, the ship’s Master, officers, and crew and is responsible for assuring that all ship agency requirements associated with the vessel’s port call are managed satisfactorily. These requirements include ship operations, adherence to U.S. and state governmental regulations, pricing, contracting, approval of expenses, and risk management. The Vessel Manager is the “general contractor” and is expected to independently oversee agency vessel operations for the port call.

JOB REQUIREMENTS:
1. Must be capable of working independently with little direct supervision.
2. Must successfully complete testing requirements administered by both the Company and the Association of Ship Broker and Agents (ASBA).
3. Must demonstrate problem solving ability and the ability to use independent judgment to manage ever changing ship requirements.
4. Must be capable of boarding ships, both at anchor and dockside, via stationary or moving ladder or gangway, carrying applicable paperwork, laptop computer, cellular phone, small packages and be able to navigate irregular surfaces.
5. Must be willing to work irregular hours, including rotational weekend duty and evenings.
6. Must have good organizational and communication skills, including written and verbal.
7. Must have a valid Driver’s License issued in the state of residence and good driving record as determined by the Company.
8. Must be capable of lifting and carrying up to 30 lbs.
9. Must be capable of effectively communicating and working with individuals both domestically and internationally.

We offer a pleasant work environment and attractive benefits package.

PLEASE NOTE: We do not employ crewmembers nor do we provide employment services for vessels and/or our customers.