Marine Exchange of the San Francisco Bay Region

Community Job Opportunities

Marine Exchange Members – Click HERE to Get Your Listing Posted


Full-time, non-exempt, overtime, auto reimbursement, paid mileage, benefit package and more!

Location(s): Oakland, CA

Apply for Boarding Agent using this link.

Under the direction of the Port & Operations Manager, the Boarding Agent is responsible for the coordination of all agency, husbandry, and administrative functions associated with individual vessel calls assigned to the Port Office.

• Board vessels in Port on a daily basis
• Assist Port / Operations Manager with planning and assigning weekly vessel rotation
• Assist Port / Operations Manager with billing procedures
• Assist Port / Operations Manager with follow-up and completion of pro forma requests
• Respond to all principal/customer inquiries in line with Corporate Operations Manual Policies or Principal Governing Working Instructions
• Assist in the preparation of estimates of port costs
• Established and maintain the marine vessel file ensuring documentation is prepared in an accurate and timely fashion
• Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
• Communicate daily with principals/customers, marine vessel’s Master, Port Authority, Terminals and appropriate government authorities
• Procure outside services at the direction of the Port / Operations Manager for assigned marine vessels
• Exercise high quality vendor service management and cost control
• Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
• Perform other related duties at the discretion of Port Operations Manager or other member of management team

Qualifications
• High School diploma or equivalency
• Some college courses in business management helpful
• Previous experience in the marine agency field helpful but not required
• Verifiable excellent customer services abilities
• Able to enter, generate and retrieve information using a computer
• Experience with Microsoft Office Suite
• Strong communication skills, with groups and in individual interactions to solve problems
• Must be able to lift 50 pounds
• Must have a valid driver’s license and an acceptable motor vehicle record (MVR)
• Must be able to obtain a Transportation Workers Identification Card (TWIC)
• Must have reliable transportation
• Must be able to provide and maintain automobile insurance according to state laws
• Must be available to work a flexible schedule based on business needs, including days, nights, weekends and some holidays with travel to and from the marine vessel while in Port
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

 

Reports to: Executive Director

The Marine Exchange of the San Francisco Bay Region is a non-profit trade association providing real-time information to our membership and maritime industry community partners. We are looking to hire a full-time accounting manager with the following skills and knowledge: Salary is commensurate with experience and provides 401K matching, health insurance, paid vacation/sick time, and other benefits.

1. Finance/Accounting Administration
Hands-on position. Responsible for administering and processing the following: accounts payable and accounts receivables, collections, cash and bank deposits; purchasing system and processes; ensure accuracy of and reconcile G/L and sub-ledgers; coordination of tax payments and forms; manage payroll processing/compliance; review/reconcile bank statements; prepare monthly financial reports and develop forecasts, financial analyses, budgets, variance reports and cash flows as scheduled or on request; and works with tax advisors/auditors.

2. Human Resources Management
Assist in development of employee procedures and processes, ensure compliance with HR laws and liaison to counsel, maintain employee records, assist with employee recruitment, manages benefits program and coordinates with external providers.

3. Facilities Administration
Responsible for all operation and maintenance of facility, liaison to tenants, manage facility insurance, manage vendors and contractors. Management of supplies inventory and equipment leases/purchases.

4. Grant Management
Assist staff with management of financial aspects of state and federal grants. This may include assisting with grant applications; requesting funds; fund accounting; and assisting with audits.

Requirements:
• At least 4 years’ experience in all facets of accounting, bookkeeping, and financial management
• Working knowledge and experience with Quickbooks Online
• Proficient with Microsoft Office – Excel, Word, Access, etc
• Some experience with Human Resources requirements
• Some background in facility management and working with tenants
• Working knowledge with developing short and long term budgets and forecasts
• Strong teamwork and interpersonal skills
• Ability and willingness to be hands-on and improve processes
• Attending Executive Committee and Board Meetings and taking minutes at meetings
• Other duties as needed

 

Marine Spill Response Corporation is a not-for-profit, U.S. Coast Guard Classified Oil Spill Removal Organization. MSRC was formed in 1990 to offer oil spill response services and mitigate damage to the environment. MSRC offers a full range of oil spill response capabilities intended to help meet the planning criteria of the Oil Pollution Act of 1990.

MSRC is offering an excellent opportunity for a Maintenance Responder with marine experience who is ready to start their career with the leader in the oil spill response industry. We are seeking a qualified individual who can perform preventative and corrective maintenance on response equipment and provide support in all phases of oil spill response equipment operation, deployment, retrieval, cleaning and storage. MSRC offers excellent benefits including medical, dental, and optical insurance plans as well as a matching 401k. This position is based in Richmond, CA with an opportunity to travel.

Requirements of the position
• High School Diploma, GED or equivalent.
• A valid driver’s license.
• Ability to operate industrial equipment safely.
• Employment is contingent upon a successful background check including drug screen and pre-hire medical exam.
• Must meet all work eligibility requirements.
• Candidates must be able to obtain a TWIC card, Passport, and complete the 40-hour HAZWOPER training.

Responsibilities
• Must have strong hands on experience with vessel maintenance.
• Must be familiar with basic hydraulics and AC/DC power distribution systems.
• Must be able to troubleshoot and complete basic repairs of small diesel and gas engines.
• Must possess basic Stick/MIG welding, and fabrication skills.
• Conducts preventative and corrective maintenance on all equipment.
• Familiarity with USCG vessel inspection process is a plus.
• Applicable technical trade school is a plus.
• Assist in various types of oil spill clean-up activities as needed.
• Deploying, retrieval, and processing of boom and sorbent materials.
• Ability to operate equipment in accordance with all policies, regulations, and procedures to ensure safe and productive work experiences.
• Complete and submit (manually and electronically) appropriate paper work and reports properly and timely as required including; time records, maintenance, and safety reports.
• Availability to report to assigned work site location within a 2-hour recall notice and work 14 days or more in the case of an oil spill.
• Because of the emergency response and operational nature of the position, a continuing condition of employment is that the applicant/candidate acknowledges and agrees to be on-call 24 hours a day, 7 days a week, 365 days a year and on occasion will require work during weekends and holidays.
• Work effectively in team environment and provide support and assistance.
• Perform other duties as assigned.

Physical Requirements
• Requires standing, and lifting up to 45 lbs.
• Requires the ability to wear personnel protective equipment as prescribed by posted signs and written instruction.
• Able to work in various temperatures both indoors and outdoors and in all weather conditions including heat, cold, rain or dry environments.
• Ability to perform work in various sea conditions, under all environmental conditions, often wet/oily decks.
• Internal Applicants:

Join the largest, dedicated oil spill and emergency response company in the United States and, work with some of the best people and technology in the world!

 

Reports to: Director of Labor
Location: Concord, CA
Start date: April 1, 2021

Job Description: Responsible for the day to day management of vessel crewing responsibilities. Works in collaboration with senior management, Crewing Coordinators, Administrators, partner Union leadership, and other vendor personnel. Works closely with vessel operations personnel and outside agencies to ensure the smooth operation of vessels by controlling the selection, recruitment and deployment of suitably qualified seafarers’ onboard vessels. The position requires the ability to effectively manage diverse people and projects.

Responsibilities & Authorities:

• Oversee all crew scheduling, rotation and duration assignment requirements for vessel manning and training needs. Identify recruiting needs and source shipboard personnel in compliance with union MOU’s/CBA’s/Shipping Rules. Identify training needs and conduct. Conduct evaluation on crew qualifications and determine eligibility for assignment or dispatch.
• Supervise Crewing Coordinator and Department Administrators in performance of duties and fill in during their absences.
• Communicate with Supervisors and Program Managers deficiencies in crewing activities to include processing of reliefs, sourcing of personnel, timing of required activities relative to manning and crewing needs or planning.
• Communicate with vessel senior leadership on feedback and performance of sourced crew and crewing procedural adherence
• Provide crewing expertise for fleet wide requirements and coordinate relief request processes.
• Oversee the optimization of fleet personnel assignments.
• Supervise and monitor the accuracy and execution of crew payroll and other crew and vendor payments, invoicing or reimbursements.
• Assist in all recruitment/retention activities to include evaluation and promotion eligibility tracking for targeted positions relative to union CBA’s and MOU’s.
• Develop seafarers for promotion as well as maintaining regulatory, customer and company training needs
• Monitor budget compliance.
• Develop and maintain applicable policies and procedures for crewing activities and related processes.
• Develop and maintain database and tracking mechanisms for personnel records.
• Partner with Claims to manage and mitigate personal injury/illness claims and manage return to work medical requirements.
• Maintain compliance with SQMS policies. Departmental lead on all crewing audit activities
• Maintain fleet personnel security requirements
• Maintain fleet drug and alcohol testing program requirements
• Maintain fleet medical and fitness for duty requirements.
• Maintain corporate travel contract and implement crew travel requirements to be compliant with company and customer direction.
• Manage departmental training, development and daily crewing operational activities
• Conduct performance appraisals for direct reports.

Requirements (Knowledge, Skills and Abilities)

• A minimum of 2 years’ experience in a Vessel Crew Management or Supervisory position or a bachelor’s degree from a Federal or State Maritime Academy.
• U.S. citizen, security clearance eligible
• Managerial/administrative/leadership skills and experience
• Financial and accounting skills and experience
• Ability to respond positively to customers in an effective manner
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office applications
• Ability to prioritize tasks and adapt to a changing environment
• Understanding of business processes and functions
• Knowledge of US Coast Guard licensing, training & certification regulatory requirements
• Familiarity with NSE (crewing module) desired.
• Willing to travel up to 10% of the time.

 

Location(s): Vancouver, WA / Portland, OR

Apply for Operations Coordinator using this link.

General Summary of Job Duties:
Under the direction of the Operations Manager, the Operations Coordinator is responsible for the coordination of daily operations; confirm appointments, quote services needed and administrative functions associated with individual vessel calls to assigned Port. Operations Coordinator is to work closely with the Operation Manager as well as Marine Agents in regards to accurate updates/stowage plans. Involved in the office administrative decisions including processes of hiring, promotions, disciplinary actions and let go procedures for the marine agents and some office personnel.

Essential Job Functions
• Board vessels in Port
• Coordination of vessel movements including communications with terminal, pilots, tugs, line handlers and US Government officials
• Communications with customers regarding their vessel and cargo movements
• Arrangement of vessel services, deliveries and crew matters
• Preparation of documents including both commercial and government requirements
• Ensuring that vessel files are completed in a timely manner including administration and accounting functions
• Participating in training courses or sessions as provided
• Assist with planning and assigning weekly vessel rotation
• Assist with billing procedures
• Assist with follow-up and completion of pro forma requests
• Respond to all principal/customer inquiries in line with Corporate Operations Manual Policies or Principal Governing Working Instructions
• Prepare/transmit estimates of port costs
• Established and maintain marine vessel file insuring documentation is prepared in an accurate and timely fashion
• Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
• Communicate daily with principals/customers, marine vessel’s Master, Port Authority, and appropriate government authorities
• Procure operation, agency, and administrative services for assigned marine vessels
• Exercise high quality vendor service management and cost control
• Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
• Perform other related duties assigned by Port Manager and / or upper Mgt

Requirements:
• High school diploma or GED required
• Bachelors / Associates Degree or related Maritime degree highly preferred
• Five – seven (5-7) years’ experience as a Vessel Boarding Agent or related
• Strong managerial experience required
• Strong intrapersonal skills with the ability to work on a team / strong communication skills (verbal and written)
• Analytical and problem solving skills
• Self-motivated with the ability to multi-task
• Motivated and willing to learn. Eager to participate in training and open to advancement within the company
• Proficiency with Microsoft suite including the ability to manage high volumes of email
• Ability to board vessels, climb ladders and/or stairs
• Must have valid driver’s license with acceptable driving record (MVR)
• Bi-lingual skills – fluency to read, write and speak another language is a plus
• Transportation Workers Identification Card (TWIC) highly preferred and / or must be able to obtain a TWIC within 30 days of employment
• Must have reliable transportation
• Must be available to work a flexible schedule based on business needs, including days, nights, weekends and some holidays.
• Comfortable with working long, irregular hours and able to adapt to fluid ship port schedules engaged in 24/7/365 port operations
• Must be able to lift 50 pounds
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

Working Conditions:
General office setting, typically the employee may sit comfortably to perform the work, usually at a computer terminal – with short breaks or lunch period. At times, there may be periods of extensive walking, lifting, climbing, bending, stooping, reaching above shoulder level, standing; carrying of light items such as papers, books or packages of up to 25 – 50 pounds. Should be able to hear and speak clearly using phone/headset to communicate with customers; be able to navigate, view and enter information into the computer.

• Job also involves frequent and extensive walking, lifting, climbing, stooping, bending, and jumping.
• Frequent walking and standing
• Frequent climbing (gangway) up to heights of six feet or more
• Occasional exposure to outside weather conditions
• Frequent and proper lifting of up to 50 pounds
• Travel between ports

Incumbent will be required to make numerous trips to the marine vessel during its time in port to handle any issues relevant to the efficient arrival and departure of the vessel.

 

Location(s):
1. Oakland, CA
2. Long Beach, CA

Apply for the Internship using this link.

The Norton Lilly International (NLI) internship program will provide a hands-on professional experience by offering real-world projects. Through NLI internship program you will learn about our company, industry, and business model. You’ll experience first-hand the many facets of our business, and network with smart, innovative, creative people dedicated to your professional growth and development.
Primary duties may include, but are not limited to: Assisting Port Manager(s), Operation Manager(s), Coordinator(s) and Agent(s) in various tasks as needed; marine operations, agency, and administrative functions associated with individual vessel calls to assigned Port of Operations as needed.

• Assist with billing procedures
• Assist with follow-up and completion of pro forma requests
• Established and maintain marine vessel file insuring documentation is prepared in an accurate and timely fashion
• Prepare/execute required governmental and agency documents for appropriate approvals and submission to marine vessel files
• Procure operation, agency, and administrative services for assigned marine vessels
• Makes required trips to United States Immigration Control, and U.S. Customs Office to ensure all necessary documentation is ready for arrivals and departures
• Perform other related duties at the discretion of Port Manager or other member of management team

Requirements:
• Junior or senior level in good standings and / or pursuing a maritime career or related business career preferred
• Minimum GPA of 2.5 or higher preferred
• Available between the months of May – August
• Verifiable excellent customer services abilities
• Able to enter, generate and retrieve information using a computer
• Strong communication skills, with groups and in individual interactions to solve problems
• Must be able to lift 50 pounds
• Must have a valid driver’s license and acceptable motor vehicle record (MVR)
• Must have reliable transportation
• Must be available to work a flexible schedule based on business needs, including days, nights, weekends and some holidays
• Energetic, self-motivated, and results-oriented
• Proven team player who is both flexible and adaptable to changing environments
• Transportation Workers Identification Card (TWIC) highly preferred and / or have the ability to obtain one within 30 days of hire
• Not all aspects of the job are covered by the descriptions, other duties may be required
• Position may change as the industry and technology evolve

Working Conditions:
General office setting, typically the employee may sit comfortably to perform the work, usually at a computer terminal – with short breaks or lunch period. At times, there may be periods of extensive walking, lifting, climbing, bending, stooping, reaching above shoulder level, standing; carrying of light items such as papers, books or packages of up to 25 – 50 pounds. Should be able to hear and speak clearly using phone/headset to communicate with customers; be able to navigate, view and enter information into the computer.

• Job involves frequent and extensive walking, lifting, climbing, stooping, bending, and jumping.
• Frequent walking and standing
• Frequent climbing (gangway) up to heights of six feet or more
• Occasional exposure to outside weather conditions
• Frequent and proper lifting of up to 50 pounds

Incumbent will be required to make numerous trips to the marine vessel during its time in port to handle any issues relevant to the efficient arrival and departure of the vessel.

Ability to work flexible, full-time schedule to include days, evenings, weekends and holidays.

 

We are currently accepting applications for a vessel manager position in both our San Francisco Bay Area, and Sacramento/Stockton offices.

1. VESSEL MANAGER – SAN FRANCISCO BAY AND/OR STOCKTON/SACRAMENTO, CA

PURPOSE OF JOB: The Vessel Manager is the main point of contact with the vessel’s Principal, the ship’s Master, officers, and crew and is responsible for assuring that all ship agency requirements associated with the vessel’s port call are managed satisfactorily. These requirements include ship operations, adherence to U.S. and state governmental regulations, pricing, contracting, approval of expenses, and risk management. The Vessel Manager is the “general contractor” and is expected to independently oversee agency vessel operations for the port call.

JOB REQUIREMENTS:
1. Must be capable of working independently with little direct supervision.
2. Must successfully complete testing requirements administered by both the Company and the Association of Ship Broker and Agents (ASBA).
3. Must demonstrate problem solving ability and the ability to use independent judgment to manage ever changing ship requirements.
4. Must be capable of boarding ships, both at anchor and dockside, via stationary or moving ladder or gangway, carrying applicable paperwork, laptop computer, cellular phone, small packages and be able to navigate irregular surfaces.
5. Must be willing to work irregular hours, including rotational weekend duty and evenings.
6. Must have good organizational and communication skills, including written and verbal.
7. Must have a valid Driver’s License issued in the state of residence and good driving record as determined by the Company.
8. Must be capable of lifting and carrying up to 30 lbs.
9. Must be capable of effectively communicating and working with individuals both domestically and internationally.

We offer a pleasant work environment and attractive benefits package.

PLEASE NOTE: We do not employ crewmembers nor do we provide employment services for vessels and/or our customers.